TRAC review tool¶

Responsibilities¶

Each entity is assigned a role for each requirement using the RACI responsibility assignment matrix.

The RACI Matrix describes participation by various organizational roles in completing tasks for a project. RACI is especially useful in clarifying roles in projects and processes requiring distributed responsibilities. See the Responsibilities for TRAC page of the Drupal site for more information on RACI responsibilities, and a listing of units and committees that have roles in TRAC conformance.

In each requirement where Archivematica provides all or part of the evidence, the Operations Group is identified as one of the Responsible parties. Other organizational roles indicated are simply suggestions.

Requirements¶

In the site, each TRAC requirement has its own page. Sub- and Sub-sub requirements are referred to on the relevant high-level requirement page. Current compliance with TRAC requirements is assessed on a rating system from 0 to 4 (see example: SGDS report, page 14):

• 4 = fully compliant - the repository can demonstrate that has comprehensively addressed the requirement
• 3 = mostly compliant - the repository can demonstrate that it has mostly addressed the requirement and is on working on full compliance
• 2 = half compliant - the repository has partially addressed the requirement and has significant work remaining to fully address the requirement
• 1 = slightly compliant - the repository has something in place, but has a lot of work to do in addressing the requirement
• 0 = non-compliant or not started - the repository has not yet addressed the requirement or has not started the review of the requirement

Any group in the organization that is involved in defining policy and practice should update the status of relevant requirements. When listing evidence, please include sufficient information for reviewers to get to the cited evidence (e.g., a document title, date, a link) and note the name of the group or department that is adding an entry to the evidence addressing the requirement along with the date of the annotations (e.g., [Right Management group, 2/13/2013]). (Note that for requirements where Archivematica provides all or part of the evidence, no date or group is specified as this evidence must be reviewed and assigned a responsible group per repository) For additional guidance, please see the Responsibilities for TRAC page of the site.

Status¶

The site provides a sequence of status levels for each requirement:

• Accepted – the evidence provided has been accepted as sufficient for this review round
• Ready for review – the Responsible group has completed its work and the evidence is ready for review
• In progress – the Responsible group is in the process of compiling or generating relevant evidence
• Not started – no evidence or information has been provided yet

For requirements where Archivematica provides all or part of the evidence, the status is indicated as In Progress as it should still be reviewed, edited, and/or completed by the repository.